Conditional Offer and Pre-Employment Checks

If you are successful at interview, you will be sent a conditional offer of employment through TRAC which will outline the next steps in the process and will detail the pre-employment checks required to confirm your start date.

It is important that you do not resign from your current position until all pre-employment checks are satisfactory and finalised. The recruitment department will confirm to you once all pre-employment checks are complete and you are ready to arrange a start date.

The below information will detail the checks required and what you need to do to complete all checks: 

ID and right to work Check 

When you have received your conditional offer of employment letter, you will be required to book an appointment for your Right to work and ID check. All new starters within the NHS require an Identification Verification and Right to Work check in line with the NHS Employers Employment Check Standards. For more information you can read the NHS Employer standards here: Employment standards and regulation | NHS Employers.

You will be required to attend an in person ID check appointment to provide us with either two forms of photographic documents and one proof of address, or alternatively one form of photographic document and two proof of address documents. You will need to present the original copies of the documents during your check, as copies cannot be accepted, for a list of accepted documentation check out the guide on TRAC: Identity document selection | Trac

You will also need to bring your relevant Qualifications to your ID check so take a look at the Qualifications section for more information.

DBS Check (if applicable) 

If your new role requires a DBS check you will be informed via your offer letter. A DBS check enables us to view data about a person's criminal history. The data that we receive is assessed to ensure a fair, safe and effective decision is made regarding employment. The level of DBS we carried out will be dependent on the role, and in some cases a DBS check may not be required.
There are four types of DBS Check;
-    Standard 
-    Enhanced with Child Workforce 
-    Enhanced with Adult Workforce 
-    Enhanced with Child and Adult Workforce

The cost of the DBS check is dependent on the level of check, currently the cost of a Standard DBS check £21.50 and any Enhanced check is £41.50 this will need to be paid at the time of application. 
The link to apply for you DBS with Security Watchdog will be sent to you in your conditional offer letter which will allow you to apply for your DBS online and input your relevant ID details. 
Once you have attended your ID appointment with the Recruitment department, and your Right to work and ID has been verified this will be sent for a full check with the Disclosure and Barring Service. 
If the DBS is clear, you will not need to provide us with a copy of your DBS certificate. However, if your DBS contains information, you will need to attend a separate appointment to provide the certificate to a member of the Recruitment team so that it can be cleared with Human Resources and the hiring manager.

DBS Update Service

If you are on the DBS update Service and the level, you currently hold matches the level required for your new role you will not need to apply for a new DBS check. You will be asked to provide your update service reference details and the original copy of your certificate.
Unfortunately, we are unable to accept DBS checks from any other organisation if you are not on the update service. 

Professional registration 

If a professional registration is required for your role and you have not already provided your details as part of your application, you will be asked to provide evidence of your professional registration to be checked and confirmed. 

Qualifications 

When you book your Right to work, and ID check you will be required to provide your original certificates for your highest-level qualifications or specific qualifications for the role detailed in the person specification. 
As per your Right to work and ID documentation these must be the original copies as we are unable to accept photocopies or statement of results. Please ensure if your qualifications are in a different name, you can provide the proof of name change on the day of your ID check appointment. (i.e. Marriage Certificate/Deed Poll/Decree Nisi)

New starter forms

 Your conditional offer will have your new starter forms attached for you to complete and return, they can be printed and completed by hand and then scanned and emailed back or completed electronically and returned via email.

The two starter forms are:
-    Model Declaration A or B form 
-    Working Times Regulations form
Occupational Health Clearance

All appointments at University Hospitals of North Midlands NHS Trust are required to complete an Occupational Health clearance. All candidates will be sent a pre-placement health screening questionnaire. The pre-placement health screening questionnaire is completed online and will be sent to you by our Occupational Health provider Optima Health, however if you have not received the email, please check your junk folder! 

References 

All offers of employment are subject to receipt of satisfactory references covering three years previous employment, before commencement of employment. At least one of these references should be from a current or most recent employer. 

All referees must have a professional or business email address as we unable to process a personal email address for an employment reference. If you have not been in employment we can accept an education reference from a college, school, or university. If you are unable to provide this a hiring manager, where appropriate, can accept a personal reference. 

Once you have completed all the above checks that are applicable to your post once this is done your application will move to ready to start.